(737) 309-3517
 

Transparent Charter Bus Pricing

There will be no guesswork with your Austin charter bus rental cost. At Austin Charter Bus Rentals, we offer transparent charter bus pricing with no hidden fees or red tape to trip you up down the road.

24/7 Customer Service

We work 24/7 to connect groups with tailored charter bus transportation. Our experienced team is always available to help you book a charter bus in Austin for field trips, vacations, construction projects, and more. 

Five Simple Steps to

Get a Price Quote

  • Get a finalized passenger count 
  • Gather a list of stops with addresses
  • Mark your travel date(s)
  • Note any charter bus amenities you need 
  • Call us and get a free, no-obligation quote!

Austin Charter Bus Rental Pricing

We understand that budgeting is a primary concern for most, if not all, Austin group trips. And while the price of a charter bus rental in Austin depends on a variety of factors, below is a rough outline to give you a general idea***. 

Bus Type Per Hour Per Day Per Mile
Minibus *$126 - $156 *$1,226 - $1,462 *$4.38 - $5.38
Charter Bus *$136 - $182 *$1,322 - $1,676 *$4.62 - $5.56

*The above table is just an estimate of Austin charter bus rental pricing. The cost of a charter bus rental in Austin can vary greatly depending on different factors, as outlined below. 

**There is a five-hour minimum for all trips. Additional mileage fees may apply for multi-day trips and long-distance charter bus rentals. 

The only way to get an exact price quote for your charter bus rental is to call our 24/7 team at (737) 309-3517. Don’t let that deter you, though—we can get you a free, no-obligation price quote in minutes and make the process simple.

Calculating the Cost of an Austin Charter Bus 

There’s several different factors that go into the cost of a charter bus rental in Austin. To help you better understand our pricing, here are some of those factors.  

Seasonality: Renting a charter bus in Austin is often more expensive during the summer months between May and June due to the high volume of events and less availability. It’s best to call as far in advance as possible for travel needs in the summer to get better availability and pricing. 

Distance: Depending on the distance you are traveling, you will be priced either by the day, hour, or mile. Those traveling longer distances may be priced per mile as opposed to per hour. Our skilled team of reservation specialists will be able to determine which makes the most sense based on your trip details. 

Number of Passengers: The amount of people you need accommodations for, along with any special amenity requests, determines which charter bus we match you with. You can be matched with one charter bus or several depending on your headcount and scheduling needs, and buses in our network accommodate anywhere from 15 to 56 passengers each. We also offer access to sprinter vans with a private driver, which seats around 12 passengers. 

Parking and Travel Fees: When you give us your itinerary, we determine all the best routes and parking for you so that you don't need to stress. But you will still be responsible for paying for parking fees and any toll roads. Be sure to factor that into your budget and ask your reservation specialist if you have any questions.  

Tip and a hotel room for your driver: While tipping is not required, most groups like to reward their charter bus driver for a job well done. A cash tip of five to ten percent of the cost of the bus rental is considered the standard.  

While tipping isn’t required, if your driver plans to be on the road for ten or more consecutive hours, they need to be given access to their own hotel room for at least an eight-hour break. This is required by law. Some hotels will be willing to give you a discounted rate on their room if you ask. This is one of the many ways you can save money on a charter bus in Austin, and we outline more ideas below. 

How to Save Money on an Austin Charter Bus Rental 

We don’t gatekeep—we want you to get the best deal possible on your Austin bus rental. Below are a few of our top tips on how to save money on an Austin charter bus. 

First off, make sure you have all your information as finalized as possible, especially your passenger count and any special itinerary requests. This will determine which charter bus from our network you are matched with, and some models cost more than others depending on their size. Some amenities, such as onboard restrooms and undercarriage storage, are also only available in larger bus models.  

Another way to save money is to try and plan your trip around the off-season if possible. Summer months are the busiest time for charter bus rentals, as there are events like graduations, summer vacation, etc. Weekends also have less availability as they are in higher demand for travel. If you aren’t able to schedule your trip during the off season, it’s best to call as far in advance as possible to ensure the best availability and pricing. 

Still looking to pinch and save? Consider bringing your own snacks for the road from home, budgeting for things like parking fees in a piggy bank with spare change, or walking when possible in-between the times your charter bus picks you up to avoid adding extra mileage. Several areas in Austin are considered very walkable, such as Downtown Austin, Bouldin Creek, Mueller, Old West, and North Loop.

Below are some real-life examples of how renting a charter bus from Austin Charter Bus Rentals looks and what it could potentially run you cost-wise. 

 
 

A Field Trip to the Texas Capitol 

An AP science teacher at an Austin high school wanted to take her students to the Texas Capitol. She has two classes, one with 24 students and another with 16. One student is in a wheelchair and they are unable to use the school’s one handicapable school bus as it’s unavailable during school hours. The teacher calls Austin Charter Bus Rentals and learns she can book a school field trip charter bus rental that has ADA-accessible accommodations. 

She finalizes her passenger count at 40 students and four chaperones, including herself, and is matched with a 56-passenger charter bus that has a wheelchair lift and widened aisle space. For the five-hour minimum rental time, she is quoted at $875 total, or less than $20 per person for the 45-minute drive to the Capitol from school.  

 

The Family Reunion

A family in Austin has traced their lineage back three generations and discovered family members that are all within two hours driving distance of Austin. In order to celebrate, they want to plan a family reunion for 20 people. They are starting with a picnic and meet and greet at Mount Bonnell, then seeing the sights for the day at places like the Bullock Texas State History Museum, and are then going to have dinner at Moonshine Patio Bar & Grill. 

Not wanting to split up their group, they decide to book a private event charter bus for the day to take them around town. They book with Austin Charter Bus Rentals because we offer transparent pricing and flexible scheduling in case the day runs long. They are matched with a 20-passenger minibus totalling $1,250 for the day, or only about $62 per person. 

 
 

A Winery Tour

A business owner who has his wines available at The Austin Winery has his own winery just outside of Austin and has decided to start offering tours of it to hopefully increase sales. His winery is about 45 minutes outside of the city limits, and he is daunted by the idea of vetting and employing drivers, buying a vehicle or two and maintaining it, and getting all the necessary licenses. He discovers Austin Charter Bus Rentals and realizes we do all the vetting of charter bus drivers for him, have zero incidents on record, and can work with him on his scheduling and decides to give it a go. 

The businessman decides to rent a winery charter bus rental three times a week for a trial period of one month. He’s matched with a 35-passenger minibus to start, as it’s a smaller option that still has WiFi, TVs, and overhead storage space for his customers. He’s quoted for $750 a day, three days a week, for one month, which totals him at $9,000 for the month. He charges $40 per tour and reaches about half capacity for each tour the first month, and ends up making around $7,000 back without having to hire any new team members or buy any vehicles to maintain.       

 

 

An Employee Shuttle Service

A formerly fully remote startup in Austin has altered its business model to allow for more in-person work. After a brief employee survey, they see that a small minority of people would like the opportunity to have a more hybrid approach to work, but don’t want to put miles on their own vehicles. The company decides to look into booking an employee shuttle bus rental to take people into work two days a week. 

After determining they have a need for transportation for 13 people, they call Austin Charter Bus Rentals to see what their options are. They end up booking an 18-passenger minibus that has overhead storage space along with WiFi and power outlets. They are quoted for the five-hour minimum for two days a week for a trial period of one month, making the total $625 a day or $5,400 total for the month. 

Get a Free Quote on a Bus Rental in Austin Today

We’re proud to make booking a charter bus rental in Austin with total price transparency a simple task. Give us a call today at (737) 309-3517 with your trip details we will show you why groups traveling in Austin love booking with us!

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